Examples of going paperless From here on we will introduce some successful cases of going paperless. Hirosaki City Hall, Aomori Prefecture The Hirosaki City Hall in Aomori Prefecture has long faced the challenge of reducing the amount of paper it uses. Especially at executive meetings, where a lot of paper is used, it took three hours to prepare materials each time, placing a heavy burden on the secretariat staff. Therefore, in order to solve the problem, first of all, we decided to make the executive meeting paperless. In 2015, we considered a paperless meeting system, and the next year, Meta Mo Ji Share for Business, that can be used on tablet devices.
The reason for adopting this service is that the employees usually use Meta Mo Ji Note, which allows them to draw and write notes on tablets, and Meta Mo Ji Share, which has a meeting function and a document sharing function, was easy to introduce. Since I started using Meta Mo Ji Share, the executive mobile number list meetings twice a month have been held paperless. In the following year, we succeeded in reducing the paper for conference materials by approximately heets and the cost of paper and toner by approximately yen. The reduction in man-hours associated with document preparation also reduces the human burden. In the future, Hirosaki City Hall plans to install Wi-Fi in the entire government building, where Wi-Fi and wired LAN are mixed, so that meetings can be held using MetaMoJi Share wherever you are.
Internal meetings are an area where it is easy to go paperless. Please use it as a reference. Reference: MetaMoJi Share/Case Study Hirosaki City Hall, Aomori Prefecture Ryohin Keikaku Co., Ltd. At Ryohin Keikaku Co., Ltd., which is well known for MUJI, it is common for employees to work overtime, and most of the day is spent in the office. I didn't have time to spend with my family or to broaden my knowledge about product making, so I had no time to spare. In order to solve this problem, we implemented the manualization of operations and efforts to reduce overtime. In the past, there were no manuals and everything relied on the experience and skills of employees, so every time an employee left due to a transfer or retirement, it was necessary to restructure operations. Therefore, we created two types of manuals on paper, one for headquarters operations and one for sales manuals for stores.